Meeting Minutes 2/21/2024

 Writers Guild meeting minutes 2/21/2024

From the Desk of Cindy (guys, we need to vote in a new Secretary…just saying….and a Treasurer)

13 Members in attendance:

Jeremiah, William, Ryan, Amare, Josue, Tajané, June, Tai, Savannah, Kim, Edward, Don, Cindy

It was a working meeting. We made posters with misspelled words, stuffed stress balls, attempted to make comets, and discussed who was working at the Eclipse event.

Eclipse Day, Monday, April 8 – school is closed that day

• We have the following people scheduled to work at the Eclipse event: Angelina, Amare, Savannah, Tajané, and Jeremiah (I think you said you could do it...let me know). Did I miss anyone?
• We could use one or two more. Whoever works it, needs to be committed to showing how great the group is and can stay for a few hours.
• Please let me know ASAP who will work it. We have to cover the booth from 7/8 am until at least 4 pm.
• I could use help with setting up, so if you can be there by 7 am, please let me know.

We also posted photographs and members wrote stories, thoughts, and poems about them.

We also shared our character analysis and talked about what type of writing we liked to do.

Cindy bugged everyone again about entering Byways. Link for Byways https://www.ctcd.edu/academics/library/byways/. Deadline March 15. We will not accept even one day late as we have less judging time.

Welcome our new members Jeremiah, Don, and Ryan! We’re glad you’re here!

Please let me know if you can’t get into Discord.

Here’s our blog link https://ctcwritersguild.blogspot.com/. If you want access to our blog you must send Cindy a gmail email. It doesn’t take eaglemail. I will send invitations to those members who gave me their personal email. 

Later gators, 

Cindy Oser

Outreach and Reference Librarian

Oveta Culp Hobby Memorial Library

Central Texas College

6200 West Central Texas Expressway

Killeen, TX  76549

254-526-1475

cynthia.oser@ctcd.edu

Agenda for Feb 21 Writers Guild Meeting

 Greetings Persons of Creativity, 

From the desk of Cindy...

You guys are all very talented writers and artists. We don't have many Byways entries for poetry, short stories, and music lyrics. We have none for metalwork, music score, sculpture and short plays. Drawing, digital art, painting, and poetry need more. So make sure you don't miss the Byways deadline of March 15. We only have 2 meetings before the deadline, so make sure you share your work, register your work, send your work, and be a part of CTC history! 

One more thing...…..remember that questionnaire I sent in the last meeting minutes? Yep. I need you to answer the questions. I'll post it at the end. 

One more, more thing...….we have new members (Tayshayla, Savannah, Tajane, Eugenia, and Jeremiah, so make sure to give them a welcome in Discord and at the meetings) 

Ok. And now From the Desk of Angelina...

 

Agenda for the 21st of February,

Hello, 

I hope everyone is faring well, and had a wonderful week!

I am going to keep this agenda short this time so without further adieu, here is the plan for our next meeting:

1. Meet and greet

2. Open the floor for new info from our sponsor, aka Cindy

3.Workshop, (aka, labor for our sales at the eclipse) 

4.(To be done at the same time as three) Share our works and just open the floor to discussions!

I know it's not much for activities, so if anyone has any ideas, please bring them with you to our next meeting, we are mainly going to use our time to prepare for the eclipse by tracing/cutting the necessary fabric!

As always, I can’t wait to see everyone there!

Sincerely, 

Angelina Ortiz

Writer Guild President.

Please copy this section below and email me back with your answer ASAP:

Your name ____________________________

Eclipse Day Sign-up

Can you work the Eclipse Day (Monday, April 8)   Yes ____________No  ____________

What time will you work? (Choose anytime between 7 am and 5 pm) ___________________________

There will be only 1 spot to park for the Writers Guild, so you will need to carpool or be dropped off.

                Will you need to join a carpool? Yes __________No __________

                Will you be dropped off?              Yes __________No_________

Are you able to help machine sew hacky sacks? Yes _________________No ______________

 

Student Government Event Sign-Up

Can you work on Saturday, April 20 from 1-3 pm?  Yes_______________No________________

 

Do you want to be removed from the Writers Guild mailing list?    Yes_______________No_____________

 

January 24 Meeting Minutes

 Greetings Earthlings, 

1/24/2024 Meeting Minutes

We had 8 people in the meeting:

Maki, Kim, Angelina, June, Tajané, Tai, Edward,  and Cindy 

1. We discussed tee shirt requirements
2. Started with a meet and greet
3. Did a “This is Me” activity
4. Discussed budget and voted to buy notebooks, pens, and pencils for the group so everyone can keep their work together. Please let Cindy know if you want a left-handed notebook.
5. Wrote a silly poem
6. Out-of-guild activity: Start a personal story and be very descriptive. Try to write at least the introduction and bring it to the next meeting

We have new members! Welcome Shay, Tajané, and Savannah!

Remember these guild guidelines:

• Announcements in Discord are only made by Edward. You can share your work, but only Edward’s posts have been approved for announcements. Texts are not approved, so check with the Discord announcements when looking for Guild answers.

Other stuff:

• If anyone has ideas or activities, please contact Angelina well before the next meeting, so she can add them to the agenda. You can send it to Angelina or me (coser2@ctcd.edu) and I’ll get it to her.
• In the next few meetings, we should consider nominating a Secretary and a Treasurer. The Secretary takes down what happened in the meeting and writes the meeting minutes. Then they send it to me for approval, I email it out and put it on the blog and Edward posts it. The treasurer keeps track of our budget. Just consider it and after a few meetings, we will vote. You have to be a student to hold an office.

Next Meeting Feb 7

I attached the flyer 

Thanks and have a great rest of your day, 

1/17/2024 Meeting Minutes and 1/24/24 Meeting Agenda

 Writers Guild 01/17/2024 Meeting Minutes

There were 10 people in the meeting:

Angelina	June	Emeli	Tayshayla	Tai
Thomas	Edward	Kim	Roman	Cindy

 

We talked about volunteering for the Welcome Bash on Thursday and now need volunteers for Tuesday’s games in the Library from 11-2. Please volunteer on Jan 23. Let Cindy know if you can volunteer.

If anyone sews, please let Cindy know as we are making hacky sacks for the Eclipse. We will give you the pattern and material.

We played some icebreaker games that involved drawing an island and making a story with one word. Also, members shared some of their creative work.

The next meeting is on 1/24 at 4 pm in room 211. We will send out a WebEx invitation for those who can’t make it in person.

Agenda ( 01-24-2024) (From the Desk of Angelina) 

Hey everyone, 

It was awesome to have been able to meet everyone at the 1/17 meeting! For
those who had to miss, I hope to see you at our next meeting on 01-24-2024 (next Wednesday) in Room 211 at the Hobby Memorial Library!

I want everyone to feel heard and included, so please lay out your ideas! If anxiety is all that is stopping you from reaching out, I will put my email at the bottom of this message so that you can reach out and be heard!

So without further adieu, here is the plan for next week's meeting!

1. Meet and Greet / Little Icebreaker Activity 
2. In Guild Activity ( Iga ) 
3. Assign Out Of Guild Activity (Ooga)
4. Open Floor! 

I want us to challenge each other in the next few weeks following this meeting by encouraging each other to write something we aren’t good at! A big part of a community is having each other's backs in struggling situations, so after we meet (and hopefully get to know each other a little bit) we’ll each choose a genre of creativity we aren’t as skilled in yet to grow our creative profile!

ex: if your a writer, say you struggle with descriptiveness, a good challenge might be: write a short descriptive story

or if you're an artist, and you struggle with drawing anatomy, a good challenge might be: to draw some hands, a skeleton, etc. 

Going forward, I want everyone to feel comfortable in sharing the ideas (or goals) they have or aspire for within the group. Whether that be an activity for the day, or an outside prompt to work on in our downtime, I want this guild to feel like your own! So please don’t hesitate to share your thoughts and opinions with me or each other (as long as they are respectful and kind. No putting each other down!) 

One last thing before I sign out!

This might feel like a lot, and I’m right there with you, challenges are hard and sometimes can be scary. However, there is no better feeling than accomplishing something you at first thought you couldn’t do! 

I promise that this is a safe and open environment where you will not be judged, and your personality is allowed to shine!

Plus, this group’s whole purpose is to support each other through the pains of growth with the end goal of helping boost our skills to succeed in our creative endeavors!

As your Writer’s Guild president, until someone else is elected, I will take this goal seriously and help push each of you to be your best, because I know you all would do the same for me! 

I hope to see you all on the 24, again in room 211 at the Hobby Memorial Library, building 240 at 4 pm!

Cindy will send out a WebEx invitation to everyone right before the next meeting in case you can't be there in person.

Sincerely, 

Angelina Ortiz.

Writer Guild President.

Meeting next Wednesday, January 19th at 4pm-5:30pm

 Hi guys! 

It's time to get started again. We have a special meeting next Wednesday, January 19th at 4pm at the CTC Library, Room 211, 2nd floor. I'll send out a WebEx invitation next week for those who can't make it in person. 

Here's this year's schedule of meetings: 

See you then! 

Meeting Minutes November 29, 2023

 Writers Guild Meeting Minutes November 29th, 2023

 

Attendance: Cindy, Tai, Angelina, Edward, Roman, Maki, June, Kim, Amare 

 

From the desk of Cindy:

 

Do not send any club information sent via text. It creates many problems:

 

1) it creates a clique - those not in a text group are left out of fun idea-sharing

2) the information is often wrong if it was not seen and approved by the sponsor

3) it takes responsibility away from others. Example. You cannot text a member and tell them you are quitting as an officer or not coming to the meeting. It is not their job to relay your message. It is your responsibility to email the sponsor.

4) Only the Vice President (Edward) has the responsibility to post announcements in Discord. Only the sponsor (Cindy) emails club announcements. Disregard all texts as this is not an approved method of club communication and no one was given permission to speak for the club members in that manner.

 

From the desk of Tai:

 

Tai has moved to be the Student Government Representative, so she is no longer Secretary. If anyone wants to be Secretary, please email Cindy at coser2@ctcd.edu. The Secretary's job is to write the meeting minutes. While waiting to fill this position, we will rotate this duty between the President, Vice President, Student Government Representative, Treasurer and members in attendance. No officer can hold 2 positions at the same time, so we will all share this responsibility until it is filled.

 

We will be sharing snacks at the Dec 6 meeting, so please bring something small to share. It’s a party meeting, so we will be playing games and eating basically.

 

Volunteer Opportunities:

 

• We need volunteers to man a table at the Anderson to talk about the Writers Guild on these days and times: Please email Cindy at coser2@ctcd.edu and let us know what slot you can work. Remember, this counts as an event toward getting your tee shirt.
  
   
• Mon Jan 22 9:30-10:30               Mon Jan 22 11:30-12:30
• Tues Jan 23 9:30-10;30               Tues Jan 23 11:30-12:30
• Weds Jan 24 9:30-10:30             Weds Jan 24 11:30-12:30
• Thurs Jan 25 9:30-10:30             Thurs Jan 25 11:30-12:30
  
   Most important shifts: We need someone to man the table on Mon, Tues, Weds at 11:30 as Cindy can’t be there on those days at those times.
• 
  
•  We also need help at the Welcome Bash which is on Thursday, January 18 from 10am to 2pm. 

The activity for today was that everyone wrote a title and put it in a bag. We drew from the bag and had to write something about the title. Then we created something after looking at the pictures in the meeting room for inspiration.

Our next meeting his next Weds Dec 6 at 4pm. See you then! 

Nov 15, 2023 Meeting Minutes

 

From the Desk of Secretary Tai:

  WG Meeting Minute November 15^th, 2023

Attendances: Cindy, Angelina, Edward, Maki, Tai, Roman, Kim, Sania, Amare  

  WG meeting started at 4 PM, Cindy talked about Student Clubs and Organization’s video about no sexual, physical abuse/ harassment, be nice person to not ruin WG’s reputation. Please email Cindy to sign document saying you watched video. If you agree that we need to keep our group safe, please sign the attachement , scan it or take a picture of it and email it to coser2@ctcd.edu. Thanks!

  Angelina the president had made Out of Guild Activity (O.O.G.A) for members to give ideas on what they want to do during meetings or after meetings to be creative/ Writing topic members bring to next meetings.  If you have any ideas please contact her via discord or email.

  December 6^th is our last Fall semester meeting of 2023.  We will have Potluck party everyone’s can bring their own snacks/ foods for the event. We can just socialize at the party and play board games.

  We played Angelina’s In Guild Activity (E.E.A) (???) game about finding a photo or song that inspires you. Then we wrote a short story or essay about it then shared with group.

  Our member Roman, gave a game idea: play heads or tails using a coin and then writing a story about a train poem.

  An idea was to enter a group poem to Byways.

Any member who wants to join the project, please write 5 lines/ sentences about the future.  Only rule: No Sad/ Depression element. For this project, you must have been a CTC student in the summer, fall 2023 or spring 2024. The object is to put the poem together and enter it in the poetry category.

  We are currently looking for someone to volunteer as Student Government Representative. We found we need more than one Representative as the meetings are every other week at the 1pm-3pm slot. Many of our students are in class at that time or working and can’t attend. If anyone in our group is available, would you consider volunteering? You must be a CTC student for this position. We are hoping to get at least 2 or 3 people for this job, so it’s not a burden on anyone. Please contact Cindy or Angelina via Discord to let us know you are interested. We may have to conduct this vote outside of the meeting, but it’s an important position that we need to fill. Our present officers have a job already and can’t take on both. Thank for considering helping out!

  Our next WG meeting is on Nov 29^th at 4:00 PM – 5::20 PM